Kindly take note of the following MFMA process guidance and Local Government Database submissions due for the month April 2023.
LG Database Submissions Due:
Financial and non-financial documents due for submission to National Treasury on the Local Government Database before or on 14 April 2023.
| Submission | Action | Reference |
| M09 – March 2023 In-Year Monthly Actuals | Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| Section 71 C-Schedule – March 2023 (This schedule to be submitted in PDF format) |
Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| Section 52 Schedule – Quarter 3 (This schedule to be submitted in PDF format) | Submit quarterly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 52 (d) |
| CR09 – March 2023 Creditor Monthly | Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| DR09 – March 2023 Debtors Monthly | Submit monthly report on budget to the mayor, provincial treasury & National Treasury |
MFMA 71 (1) and (5) |
| BMQ3 - Non Financial Data - Quarterly Borrowing | Submission of Borrowing for Q3 to the Mayor, Provincial Treasury & National Treasury | MFMA 52 (d) |
| IMQ3 - Non Financial Data - Quarterly Investment | Submission of Investments for Q3 to the Mayor, Provincial Treasury & National Treasury | MFMA 52 (d) |
MFMA Process Guidance:
| Process | Action | Reference |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Commence process of: - Consultation on tables budget - Publicise & conduct public hearings & meetings with wards, Provincial Treasury, National treasury & other organ of state making budget submissions - Publish ward based information for ward councillors |
MFMA 23 MFMA Guidance |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Confirm provincial & National budget allocations | MFMA Guidance |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Review provincial & National Legislation including DoRA to establish potentially new reporting requirements including annual, monthly & quarterly grant & performance reports for specific new allocations & programmes - note 10 working days after end of month deadline's | New & Amended Legislation |
| OVERSIGHT - OVERSIGHT REPORT | Make public the oversight report | MFMA 129 (3) |
| IN YR - IN-YEAR REPORTING | - Review quarterly projections for period ending 31 March for service delivery & budget implementation plan - compare actual performance to objectives in conjunction with, preparation of section 52 report |
MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit monthly report on budget to the mayor, provincial treasury & National Treasury - Within 10 working days of start of month | MFMA 71 (1) MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit monthly statements to provincial or national organ of state or municipality on allocations received - Within 10 working days of start of month | MFMA 71 (5) |
| IN YR - IN-YEAR REPORTING | Submit monthly report on salaries & wages expenditure to council - Within 10 working days of start of month | MFMA 66 MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit monthly report for period ending 31 March for each contract awarded and signed above the prescribed amount | MFMA Guidance |
| IN YR - IN-YEAR REPORTING | Submit quarterly report for reporting period ending 31 March on implementation of the supply chain management policy to the mayor & make report public | SCM Reg 6 (3) & (4) |
| IN YR - IN-YEAR REPORTING | Table in council quarterly consolidated report for period ending 31 March of all withdrawals not approved in the budget & submit report to Provincial Treasury & Auditor-General | MFMA 11 ($) |
| IN YR - IN-YEAR REPORTING | Submit quarterly (section 52) report for reporting period ending 31 March on implementation of the budget & financial state pf affairs of the municipality to council | MFMA 52 (d) |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | - Conclude process of consolation on tabled budget with community & other stakeholders - Assist mayor to revise budget following feedback, taking into account the results of third quarterly (section52) report |
MFMA 68 MFMA Guidance |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Consider the views of the community & other stakeholders | MFMA 23 (1) |
| BUDGET / IDP - NEXT 3 YEAR BUDGET | Respond to submissions received and if necessary revise the budget & table amendments for council considerations | MFMA 23 (2) |
| IN YR - IN-YEAR REPORTING | Consider monthly (section 71) report, review implementation of budget and service delivery and budget implementation plan, identify problems and amend or recommend appropriate amendments. Submit report to council and make public any amendments to SDBIP - due end of month | MFMA 54 (1) |
Municipalities must upload their data strings and relevant documents using the GoMuni Upload Portal at the following link:
https://lg.treasury.gov.za
The key benefits of the GoMuni portal is that:
• Municipalities will have access to their own data;
• Relevant stakeholders in the local government space such as provincial treasuries, STATSSA, the Reserve Bank, NERSA, CoGTA, AGSA and SARS will have access to municipal documentation submitted to the portal, eliminating the duplication of effort; and
• The turn-around time to reflect data/documents submitted is same day
Munsoft reviews the LG Database continuously and any unsuccessful submissions will be communicated to your municipality with correctional procedures.
It remains the responsibility of the municipality to submit financial and non-financial documents to National Treasury on or before the due date, any delay in submitting documents to National
Treasury can lead to non-compliance with Reporting Regulations.
For any queries or assistance please contact Munsoft Support at [email protected] or your respective Key Account Manager.
Kind Regards,
Munsoft
