DESCRIPTION

Munsoft version 7.0.12 is primarily focused on the adequate processing of VAT as per the recent announcement of the VAT increase by the Minister of Finance. The change in the VAT rate affects numerous modules within Munsoft and these changes have been implemented through a collaborative approach with our clients, auditors and the relevant publications from the South African Revenue Services and National Treasury.

We will provide a detailed manual with the 7.0.12 release illustrating all the relevant changes to accommodate the VAT changes.

The Tabled Budget process have been aligned to the Adjustment Budget process to provide familiarity to Munsoft users to assist with the completion of the regulatory requirement in a timely manner. As per usual there are a host of error fixes and enhancements included within this release and users can reference their logged issues against the SYSAID number indicated with each item.

RELEASE ITEMS

The following issues are addressed within the Munsoft 7.0.12 release.

DEBTOR CHANGES TO CATER FOR VARIOUS VAT %

The VAT rate for the default VAT code 01 will update to 15% with the Creditors Month end of 2018/03. The current/default VAT rate for the system will then change from 14% to 15%. The cashiers receipting screens will adopt the VAT rate based on the cashier period.

This means that even though the cashier month end is done ahead of the creditors month end that the cashier VAT rate will be calculated at 15%. Take note of the quick code currently used for unallocated deposits. If the VAT code that is linked to the quick code is vatable it means that when you receipt unallocated deposits that a VAT amount is generated as at the current VAT rate to the VAT payable segment.

When you then transfer the amount from one “segment” to another “segment” or a debtor account then the VAT is reversed at the current VAT rate. The portion of VAT that should settle when a payment is made will be calculated based on the VAT rate of when the debit was created. Any billing or transaction will adopt the current VAT rate Payment transfers and payment

CONSUMER DEBTORS PDF STATEMENTS

• A client-specific enhancement applied to the PDF Statement to add the email addresses to the statements.

  SYSAID: 37 836

• A client-specific enhancement applied to the statement to add the 'Levy Amount' for the month next to the 'Total Due this month' column.

  SYSAID: 50 998

• A client-specific enhancement applied to the statement to combine multiple pages into a single page and have the interest displayed.

  SYSAID: 51 739

• Statement print has been enhanced to add the Suburb description in the 'Street Address'.

  SYSAID: 51 047

CASHIER RECEIPT CAPTURING

• Enhancement applied to the 'Cashier Receipt Capture' screen where the cashier will remain in the screen after capturing a receipt, instead of being returned to the cashier menu.

  SYSAID: 36 267

• A client-specific enhancement applied to the Cashiers Receipt Printout where the Outstanding Balance is calculated by additionally taking un-posted receipt values into consideration.

  SYSAID: 51 229

SCM REQUEST FOR GOODS

• Enhancement applied to the ‘Request for Goods’ screen where the 'Dept Auth' indicator displays correctly.

  SYSAID: 44 169

• A client-specific enhancement applied to the ‘Request for Goods’ document where the wording "Signature" was replaced with "Name" and the Municipal Manager signatory line was removed.

  SYSAID: 51 026

  SYSAID: 51 649

• A client-specific enhancement applied to the 'Request for Goods' document where the 'Supply Chain Official' and 'Municipal Manager' signature lines were removed.

  SYSAID: 52 054

• Enhancement applied to the ‘Request for Goods’ document where the Bulk and Virement budgets are now included in the Budget.

  SYSAID: 51 540

  SYSAID: 51 803

• Enhancement applied to the Excel extract of ‘Request for Goods’ Enquiry to allow a single function to be selected.

  SYSAID: 51 876

• A client-specific enhancement applied to the ‘Request For Goods’ for additional signatory lines.

  SYSAID: 52 187

SUPERVISOR ICT

• Enhancement applied to the Supervisor ICT 'Copy Menu Structure to OPR/Menu' whereby the user can search for an Operator by partially entering their name.

• Enhancement applied to the Supervisor ICT - System Admin 'Kill Users' screen where the correct user name is displayed when the selected user is killed.

• Enhancement applied to the 'Login Reasons Audit Report' where the 'Request No. / SysAid #' column was added to the excel extract.

  SYSAID: 52 151

• The system has been changed to not allow a user to add authorization levels or link functions to an inactive operator. You may also not amend an inactive user's menu.

  SYSAID: 48 125

SUNDRY REGISTER

A client-specific enhancement applied to enable the creation of the Sundry Register PDF document.

SYSAID: 50 907

MONTH END - ‘BULK DEPOSIT INCREASE’

A client-specific enhancement applied to exclude Inactive accounts from levying when doing monthly regular procedures for 'Bulk Deposit Increase'.

CASHIER SUMMARY REPORT

Cashier Summary Report has been enhanced to summarize by Day, Cashier, payment type and now also Bank Code and Station code for municipalities that use the report for their recons and make use of multiple cashier stations and bank codes.

PROCUREMENT

A client-specific enhancement applied to the ‘Purchase Order’ where the document orientation was changed to Landscape.

SYSAID: 51 569

CONSUMER DEBTORS - CONSUMER TRANSFER PDF

A client-specific enhancement applied to the ‘Consumer Transfer’ document to combine two signatory lines and another was removed.

SYSAID: 51 316

CONSUMER DEBTORS – DEBTOR RECONCILIATION REPORT

A client-specific enhancement applied to the 'Debtors Reconciliation Report' to add the 'Current Period' and 'Draw Period' fields to the document PDF print.

SYSAID: 52 251

CONSUMER DEBTORS - HAND OVER MODULE

A client-specific enhancement applied to the Hand Over module where a 'Default Judgement' document was created and added to the process flow.

SYSAID: 50 750

CONSUMER DEBTORS – VALUATION CERTIFICATE

A client-specific enhancement applied to the Valuation Certificate where the market value is shown on the document print.

SYSAID: 43 671

CONSUMER ENQUIRY – TARRIFS TAB

A client-specific enhancement applied to enable the creation of the Consumer Master Enquiry Tariff PDF document.

SYSAID: 52 178

CONSUMER DEBTORS – CUT OFF LETTER

A client-specific enhancement applied to the Cut Off Letter was deployed where the 'Administration' wording was changed to 'Penalty' and the correct Penalty amount and Penalty VAT amount are shown on the document.

SYSAID: 50 711

REGISTERS - INSURANCE REGISTER

A client-specific enhancement applied to enable the creation of the Insurance Register PDF document.

SYSAID: 50 795

GENERAL LEDGER - VOTE ENQUIRY

• Enhancement applied to the Excel extract of Vote Enquiry where the report is now generated when selecting fiscal periods.

  SYSAID: 51 746

• Enhancement applied to the Segment Enquiry screen where the Sub Account information is displayed when the Costing TAB is selected.

  SYSAID: 50 981

GENERAL LEDGER - JOURNALS

An enhancement applied to the Current Journal Capture and Journal Enquiry was deployed which prints the Segment Description instead of the GUID codes.

SYSAID: 52 176

SYSAID: 52 128

PROJECT PAYMENT REVERSAL ENHANCEMENT

The payment reversal was using the incorrect fiscal period to tie up to the original project payment, resulting in blank details.

SYSAID: 50 605

FIXED ASSETS – WIP

An enhancement made to add the ‘Residual Value’ field to the ‘Addition Report’.

FIXED ASSETS - DEPRECIATION

• An enhancement applied to the depreciation run journals that post to the General Ledger to enable the user to additionally specify both the Depreciation and Accumulated Depreciation segments.

  SYSAID: 51 283

• All asset related transactions are validated against NT validation rules to ensure successful uploads.

  SYSAID: 52 206

BANK RECON

Bank Recon process now accommodates Bank of Namibia.

SYSAID: 51 786

RELEASE DEPLOYMENT SCHEDULE

Munsoft version 7.0.12 will be released from 21 March 2018. The Munsoft release version is visible on the Munsoft Login screen.