Munsoft version 7.0.11 was crafted in alignment with the drive from National Treasury to ensure that Stage 1 & Stage 2 validation errors are eradicated from monthly actual uploads whilst enabling our users to address the requirement to upload their adjustment budgets in time for the deadline.
Clients have far greater visibility into their Stage 1 & 2 validation status as these are now indicated within the Month End dashboard to assist users to achieve a green upload status.
Additional functionality has been provided around the VAT requirements where users can now extract their revenue VAT details into a report as required.
As per usual there are a host of error fixes and enhancements included within this release and users can reference their logged issues against the SYSAID number indicated with each item.
The following issues are addressed within the Munsoft 7.0.11 release.
NT UPLOAD VALIDATION ON MONTH END DASHBOARD
Enhancements have been made to the month end dashboard to allow it to record the number of records that will be rejected when uploading the monthly actuals to the National Treasury portal. The month end dashboard will display the upload status of the M0 and debtor’s uploads.
‘O‘ is for Invalid on Phase 1. ‘Y‘ is Valid on Phase 1 and invalid on Phase 2. ‘G‘ is valid on Phase 1 and 2. Red means that there is no record of the extract being run and might not have been uploaded. Any segment combination that is not valid in Phase 1 has been blocked. The Segment Maintenance and Quick code maintenance screen will stop a user from unblocking a segment or quick code if the combination is invalid.
The Payroll interface and Journal Authorization screen will block any invalid segment strings. The M0 Actuals extract will warn the operator of rejected entries and will provide and extract listing phase 1 and phase 2 rejected entries.
ADDITION OF A NEW REVENUE OUTPUT VAT REPORT
Munsoft users now have access to a new Revenue Output VAT Report which will summarize all VAT settled and payments receipts by SCOA service for Consumers, Sundries and Cashiers (separately) in a .csv extract.
The Vat amount should balance to your CONTRO 000100, 000101 and 000102 entries in the GL and the Payment amount to your Cashiers Receipt listing. If the service field is blank it is due to a payment reversal that have reversed output VAT due to the lack of data available to link back to what was reversed, which has been resolved with the Munsoft 7.0.11 release.
Another issue resolved is the small VAT amounts on rates services are due to the recalculation of a debtors ageing settlements.
SYSAID: 50 032
GL JOURNALS TO ACCOMMODATE NT VALIDATION ENHANCEMENTS
Additional verification logic has been applied to General Ledger journals to ensure compliance with Stage 1 & 2 validation rules as applied by National Treasury.
REMOVAL OF DUPLICATION ON SCM OF PENDING BUDGET ON REQUESTS AND REQUISITIONS
The budget check and allocation algorithm have been enhanced to ensure that budget is correctly allocated in accordance with the value being rewarded to correctly exclude the original Request for Goods amount.
BULK ADJUSTMENT BUDGET IMPORT
Munsoft now provides users the ability to import adjustment budgets into the bulk budget temporary table to consolidate and validate the bulk changes applied to their budget. This will allow the user to check their budgets before updating.
ENHANCEMENT TO THE BUDGET VIREMENT & REQUEST FOR GOODS DOCUMENTS
A client specific enhancement to add the 'Checked By' signatory line to the Budget Virement and Request for Goods documents and removed from GL Current Journal Capture document.
SYSAID: 38 176
ENHANCEMENT TO THE INDIGENT SUPPORT AGREEMENT REPRINT FUNCTIONALITY
A bug related to testing parameters were preventing the Indigent Support Agreement from being printed and have been remediated
SYSAID: 37 075
ADDITIONAL SIGNATORIES APPLIED TO CONTROL AND DEBTORS RECON REPORTS
A client specific enhancement has been applied to the Control and Debtors Recon reports to include the 'Checked By', 'Reviewed By' and 'Approved By CFO' signatories and dates.
SYSAID: 35 897
PURCHASE REQUISITION PRINTING CONFIGURATION ISSUE
A client specific configuration issue which prevented the Purchase Requisition document from printing the entire barcode have been rectified and now prints the full barcode along with the relevant transaction detail.
SYSAID: 41 851
EHANCEMENT TO THE CUT OFF LETTERS TO INCLUDE A SEQUENCE NUMBER.
A Sequence number has been added to the Cut Off Letters printed document. An additional radio button selection for 'Print Sequence' has been added to the Cut Off Letters Reprint screen to ensure that the reprint document generation is the same as the original print when selected.
SYSAID: 42 637
BATCH STATEMENT REPRINT CONFIGURATION ISSUE
A client specific configuration error prevented the Consumption, Levied Amount and Notes fields from being printed on the Batch Statement print.
SYSAID: 41 421
ADDITION OF THE PROJECT REFERENCE NUMBER FIELD ON THE PROJECT SELECTION SCREEN
An enhancement has been made to the Project Selection screen to include the relevant project reference number.
SYSAID: 43 267
ENHANCEMENT TO THE STORES ISSUE REPRINT FUNCTIONALITY
‘Authorized By’, ‘Store Officer’ and ‘Requested By’ signatories have been added to the stores issue reprint. The reprint now has the same signature layout as the original print.
SYSAID: 43 534
GL JOURNAL ENQUIRY REPORT ENHANCEMENT
The relevant segment descriptions have been added to the GL Journal enquiry report.
SYSAID: 44 138
INTERIM VALUATION IMPORTS ENHANCEMENT
Additional enhancements have been applied to the Interim Valuation Import functionality to ensure all relevant Erf and Owner details are updated correctly.
CASHIER REPORT ENHANCEMENT
A client specific enhancement has been applied to the Cashier Report to include the quick code description.
SYSAID: 48 118
METER HISTORY & STATEMENT REPORT ENHANCEMENT
'No Access' code and description have been added to the Meter History PDF report. The 'No Access' description have also been added to the Statement print under the 'New Reading' heading.
SYSAID: 43 282
STANDARD EXPENSE REQUEST PRINTED DOCUMENT ENHANCEMENT
A client specific enhancement to include the order number on the printed Standard Expense Request document.
SYSAID: 49 778
INDICATE THE CORRECT OPERATOR NAME ON JOURNAL RESUME
Journals were updating Captured Operator whenever changes were made to the journal. Journal Resume has been changed to not update the Capturing Operator.
SYSAID: 50 103
COST ENQUIRY EXCEL EXTRACT ENHANCEMENT
The Cost Enquiry excel extract has been enhanced to include the Department and Account descriptions.
SYSAID: 50 232
SCOA REPORT WRITER ENHANCEMENTS
For single roll-up working the report will be summarised based on the relevant SCOA levels. Users can extract the report to excel where the user can filter on the SCOA levels.
SIGNATURES ON STORES
A client specific request to add the 'Requested By', 'Budget Officer', 'Head of Department', 'Store Officer' and 'Received By' signatories and dates to the Stores Fuel Add document.
SYSAID: 50 310
ASSET REGISTER REPORT ENHANCEMENT
An enhancement has been made to the Asset Register Report to indicate the relevant GUID number for each asset.
SYSAID: 50 029
PURCHASE ORDER PDF PRINT ENHANCEMENT
A client specific enhancement has been made to the Purchase Order PDF print form to fit two detail lines and signatories into a single page.
SYSAID: 50 367
INCREASE OF SEGMENT DESCRIPTION FIELD ON THE BUDGET ADJUSTMENT SCREEN
The segment description field increased on the Project Budget Adjustment screen to display the full description.
CONFIGURATION ERROR PREVENTING DETAILED GRANT REGISTER FROM BEING PRINTED
A client specific configuration error which resulted in the Grant Register Detailed extract from being printed have been rectified.
SYSAID: 50 599
AMENDMENT TO PURCHASE ORDER
The Supplier T&C on the Purchase Order has been amended with an additional 3 lines.
SYSAID: 50 519
CONSUMER RECON REPORT ENHANCEMENT
Current and Drawn Periods have been inserted under the Report Heading, Totals have also been inserted at the bottom of the PDF output of the Consumer Recon Report.
SYSAID: 50 677
BOOK AND SEQUENCE NO TO BE BLOCKED WHEN NEW METER IS ADDED
The 'Route Book & Seq' input on the meter master screen is validated to ensure that it is not used by another account not associated with the Erf selection. The validation is not applicable to pre-paid meters.
SYSAID: 50 696
SHORT CODES TO PRINT ON RECEIPTS
The SCOA Quick Code Prefix and Quick Code are now used as the description instead of the Quick Code Description for all receipt payments done to a vote.
SYSAID: 39 174
ENHANCEMENT TO THE REQUEST FOR GOODS SCREEN
The screen has been enhanced to indicate the correct operator details in the 'Authorised By' and 'Budget Auth By' on the Request for Goods screen.
SYSAID: 42 815
ENHANCEMENT ON THE ASSET ENQUIRY VIEW
The Asset Query View have been enhanced to include all the relevant segment details over and above the project details.
SYSAID: 44 345
VALUATION CERTIFICATE ENHANCEMENT
A client specific enhancement has been applied to the Valuation Certificate whereby the market value has been added and the Reviewed and Approved signatory lines have been removed.
SYSAID: 44 035
EXCEL EXPORT OF THE CONSUMER DEBTORS ENQUIRIES - AGEING TAB
Users can now export an Excel report on the consumer enquiries tab which will extract all balances stretching back as far as the balances start.
SYSAID: 43 973
CORRECTION OF ALIGNMENT BALANCE SHEET BUDGET
There was an error within the program whereby the un-mapping was not completing correctly
SYSAID: 49 791
FIXED ASSETS REASSESS RESIDUAL VALUE REPORT ENHANCEMENT
The report was showing the old residual value and have been corrected to reflect the new residual value.
SYSAID: 49 772
IMPAIRMENT PROCESS ENHANCEMENT
The error has been fixed and the relevant asset is now correctly displayed on the impairment screen.
SYSAID: 49 766
PAYMENT SUMMARY REPORT PAYMENT RATE CALCULATION
The past the payment rates calculation on the Payment summary TEXT and EXCEL version differed. The one calculated the rates payments vs billing and the other payments vs billing + adjustments Since then it has become clear that municipalities don't all calculate the payment rates based on the movement.
The TEXT and EXCEL report now lists the 2 payments rate percentage, one based on billing and the other on movement. The client may use the % that agrees with their policy.
SYSAID: 49 954
ASSET BULK ADDITIONS IMPORT ERROR
An error has been corrected within the Asset bulk additions import to ensure the correct current and historical segment validations.
SYSAID: 49 979
REQUEST FOR GOODS BUDGET INCREMENTING
The budget amount per detail line for the same segment remains the same throughout the request for goods document printout.
SYSAID: 50 330
DISPOSAL TRANSACTION ERROR
The disposal screen has been enhanced to correctly indicate the segment detail where it was not displaying the correct segment function item.
SYSAID: 50 366
ORDER ENQUIRY ENHANCEMENT
The operator details were not reflecting and have been added along with the Requisition and Purchase Order Detail.
SYSAID: 50 260
RELEASE DEPLOYMENT SCHEDULE
Munsoft version 7.0.11 will be released from 21 February 2018. The Munsoft release version is visible on the Munsoft Login screen.