Munsoft Matter: MFMA CALENDAR GUIDANCE AND LOCAL GOVERNMENT DATABASE SUBMISSIONS MTREF 22/23 – August 2022

Dear Munsoft Client,
Kindly take note of the following MFMA process guidance and Local Government Database submissions due for the month August 2022.

LG Database Submissions Due:
Financial and non-financial documents due for submission to National Treasury on the Local Government Database before or on 12 August 2022.
 

Submission Action Reference
M01 – July 2022 In-Year Monthly Actuals Submit monthly report on budget to the mayor, provincial treasury & National Treasury
 
MFMA 71 (1) and (5)
Section 71 C-Schedule – July 2022
(This schedule to be submitted in PDF format)
Submit monthly report on budget to the mayor, provincial treasury & National Treasury
 
MFMA 71 (1) and (5)
CR01 – July 2022 Creditor Monthly Submit monthly report on budget to the mayor, provincial treasury & National Treasury
 
MFMA 71 (1) and (5)
DR01 – July 2022 Debtors Monthly Submit monthly report on budget to the mayor, provincial treasury & National Treasury
 
MFMA 71 (1) and (5)
VALUATION ROLL RECONCILIATION
QUARTER 4
Submit reconciliation between the GVR and the financial system on a CD or USB to the National Treasury, for attention:
For couriered documents
Ms Linda Kruger
National Treasury
40 Church Square
Pretoria, 0002
MFMA 18
MFMA Guidance

 

MFMA Process Guidance:
 

Process Action Reference
IN YR -IN-YEAR REPORTING
 
Place quarterly (section 52) report om budget implementation on municipal website MFMA 54 (1)
SDBIP – SERVICE DELIVERY & BUDGET IMPLEMENTATION PLAN
 
Make public service delivery & budget implementation plan – final date under legislation MFMA 53 (3) (a)
SDBIP – SERVICE DELIVERY & BUDGET IMPLEMENTATION PLAN Make public annual performance agreements and ensure copies are provided to council and provincial MEC for local Government – final date under legislation MFMA 53 (3) (a)
IN YR  - IN-YEAR REPORTING Submit monthly report on budget to the mayor, provincial treasury & National Treasury - Within 10 working days of start of month MFMA 71 (1)
MFMA Guidance
IN YR  - IN-YEAR REPORTING Submit monthly statements  to provincial or national organ of state or municipality on allocations received - Within 10 working days of start of month MFMA 71 (5)
IN YR  - IN-YEAR REPORTING Submit monthly report on salaries & wages expenditure to council - Within 10 working days of start of month MFMA 66
MFMA Guidance
IN YR  - IN-YEAR REPORTING Submit monthly report for period ending 31 July for each contract awarded and signed above the prescribed amount MFMA Guidance
SDBIP - SERVICE DELIVERY & BUDGET IMPLEMENTATION PLAN Place approved annual budget & policies on municipal website MFMA 75 (1) a
& (b)
BUDGET / IMPLEMENTATION Table in council budget & IDP time schedule of key deadline's (include timing for development of policies & process of consultation MFMA 21 (1) (b) & 53 (1) (b)
BUDGET / IMPLEMENTATION Establish appropriate committees & consultation forums & plan programme of internal & public meetings, to update community needs analysis & obtain feedback on past year performance MFMA Guidance
BUDGET / IMPLEMENTATION Advertise budget & IDP time schedule in terms of budget consolation schedule MFMA Guidance
BUDGET / IMPLEMENTATION Commence process to review IDP & Service Delivery mechanisms to gauge impact of new or exiting service delivery agreements and long-term contracts on budget where appropriate MFMA 34 (a) & 77 (f) MFMA Guidance
BUDGET / IMPLEMENTATION Determine strategic objectives for service delivery & development including backlogs for next 3 year budget, including reviews of other municipal, provincial & National government sector & strategic plans MFMA Guidance
BUDGET / IDP - NEXT 3 YEAR BUDGET Ensure internal analysis of financial & non financial performance over year are prepared, analyse gaps between actual & planned performance, assess impacts pf plans. Determine financial position & assess financial capacity against future strategies. MFMA Guidance
AFS - ANNUAL FINANCIAL STATEMENTS / AUDIT - AUDIT AFS Compile & submit audit file to the Auditor General MFMA Guidance
AFS - ANNUAL FINANCIAL STATEMENTS / AUDIT - AUDIT AFS In case of municipality without a municipal entity, submit annual financial statements & annual performance report to the Auditor-General for auditing MFMA 126 (1) (a)
AFS - ANNUAL FINANCIAL STATEMENTS / AUDIT - AUDIT AFS In case of municipality with a municipal entity, submit annual financial statements & annual performance report to the municipality and its entities to the Auditor-General for auditing MFMA 126 (2)
IN YR  - IN-YEAR REPORTING Consider monthly (section 71) report, review implementation of budget and service delivery and budget implementation plan, identify problems and amend or recommend appropriate amendments. Submit report to council and make public any amendments to SDBIP - due at month end MFMA 54 (1)

From 1 April 2022, municipalities must upload their data strings and relevant documents using the GoMuni Upload Portal at the following link:
 
https://lg.treasury.gov.za
 
The key benefits of the GoMuni portal is that:
•             Municipalities will have access to their own data;
•             Relevant stakeholders in the local government space such as provincial treasuries, STATSSA, the Reserve Bank, NERSA, CoGTA, AGSA and SARS will have access to municipal documentation submitted to the portal, eliminating the duplication of effort; and
•             The turn-around time to reflect data/documents submitted is same day
 
Munsoft reviews the LG Database continuously and any unsuccessful submissions will be communicated to your municipality with correctional procedures.

It remains the responsibility of the municipality to submit financial and non-financial documents to National Treasury on or before the due date, any delay in submitting documents to National Treasury can lead to non-compliance with Reporting Regulations.

For any queries or assistance please contact Munsoft Support at [email protected] or your respective Service Delivery Manager.
 
Kind Regards,
Munsoft

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